Sample Tour Itinerary

The itinerary is subject to change. We will keep the standard high and the locations of interest included but their may be a need to re-route the tour based on the game schedules and availability.

Day-by-Day Itinerary

Day 1 – June 13, 2027 Departure from USA

• Overnight international flight to Rome

Day 2 – Arrival in Rome

• Meet AIST Tour Manager

• Guided city tour of Rome

• Welcome dinner & team orientation

• Overnight: Rome (2 nights)

Day 3 – Rome Exploration

• Vatican Museum or Colosseum experience

• Free time to explore Rome

• Optional team bonding activities

• Overnight: Rome

Day 4 – Lucca & Game 1

• Travel to Tuscany region

• Bike tour through Lucca

• Game 1 vs Local Italian Team

• Post-game team dinner with hosts

• Overnight: Montecatini (2 nights)

Day 5 – Florence Experience

• Guided tour of Florence

• Free time for shopping & sightseeing

• Possibility of a wine tasting with a local production of the Tuscany area

• Overnight: Montecatini

Day 6 – Cinque Terre Adventure

• Train access to coastal villages

• Hiking, beach time, and exploration

• Authentic Italian dinner at Il Poggio

• Overnight: Montecatini

Day 7 – Bologna & Game 2

• Travel north via Bologna

• Guided visit of historic city

• Game 2 vs Italian Club

• Overnight: Mestre (Venice area)

Day 8 – Venice

• Private boat transfer to St. Mark’s Square

• Explore canals, culture, and landmarks

• Travel to Milan/Como region

• Overnight: Como area (3 nights)

Day 9 – Milan & Game 3

• Guided tour of Milan

• Free time for shopping

• Game 3 vs Italian Club

• Team dinner at field

• Overnight: Como area

Day 10 – Lake Como / Bellagio

• Scenic boat cruise

• Free time in Bellagio

• Optional: Game 4 or Finals of Tournament

• Farewell team dinner

• Overnight: Como area

Day 11 – Return to USA

• Transfer to Milan airport

• Departure flight home

These are only samples, actual hotels will be of similar standard.

If you would like to be included on the group flight you will need to add the option to your tour package through add-ons.

Group Flight Option with AIST

AIST offers a group flight option for passengers who prefer to fly together. Flight details will be provided once we secure the best schedules and routes.  

Benefits of Booking Your Flight with AIST:

• Team Connection: Fly with your teammates and fellow group members.

• Warm Welcome: Enjoy a meet-and-greet with AIST staff upon arrival.

• Seamless Coordination: Easily connect with tour managers who will be ready to assist you.

• Hassle-Free Transfers: Receive help with loading baggage onto the bus and navigating the airport.

• Convenient Bus Transfers: Enjoy included bus transfers to and from the airport.

• Price Security: Lock in your fare with no risk of price increases.

• Airport Transfers are included upon arrival with our private coach bus transportation on arrival and departure

Important Notes:

Upgraded seats and deviations may not be possible depending on the airline policies for group travel.

Do not purchase any flights until AIST confirms the schedule about 4-5 months prior to departure.

To include airfare in your tour package, you must select the the add-on at check-out of your preferred option. Seats are limited at the quoted price, and if additional seats are needed, the cost may increase. Book early to secure your spot. Seats are limited and available to first come first serve. They can be added at another time if you prefer to check on booking your own flights but do not book any flights until AIST confirms a complete roster.

✅ 9 nights accommodation in 4-star hotels throughout Italy
✅ Daily breakfast at the hotels
✅ 3 group dinners during the tour
✅ 3 international softball games vs Italian club teams - Possibility of a tournament pending available teams
✅ Full-time bilingual AIST tour manager accompanying the group throughout the tour
✅ Private coach transportation for all scheduled transfers and activities
✅ Guided sightseeing tours in Rome and Florence
✅ Full-day excursion to Cinque Terre with time to explore the coastal villages
✅ Bike tour along the historic Renaissance walls of Lucca
✅ Excursion to Milan
✅ Private boat cruise on Lake Como with visit to Bellagio
✅ Excursion to Venice with time to explore St. Mark’s Square and canals
✅ Field rentals, umpires and match organization for international competition
✅ Uniforms for players
✅ Free time in major cities for shopping, cafés, and local exploration
✅ Authentic cultural experiences throughout the tour
✅ A once-in-a-lifetime international sport and travel experience with AIST

• Airfare (Group flight option available as add-on from gateway airport provided)

• Hot American breakfast (eggs, bacon, sausages)

• All lunches and Some dinners not included

• Drinks other than water with included meals

• Optional activities as per daily program

• Additional activities and tours listed as optional

• Additional training sessions or friendly games

• Personal Insurance Policy

• Tips for driver and tour manager: We suggest 20 euros per person from each passenger for the tour manager and 15 euros per person for driver

• Baggage Fees with airlines

• Everything not listed in the above section “included”

The prices below are based on the following conditions:

• 9 night ground package

• Cost is quoted per person

• Ground Package cost only - Airfare is available separately with a group flight option - or you can purchase on your own

• Minimum 15 paying passengers for prices below

• Cost is subject to change until deposit and registration is received

• Discounts available if deposited before June 1, 2026 for players ($500) and for Friends and family ($250) until November 1, 2026. (MUST use discount codes before June 1 for player discounts)

• $500 deposit due to confirm - Refundable until Nov 1, 2026

• 6-7 months prior to departure - about 30% of total due

• 5 months prior to departure - 50% of the total cost land and air due

• About 2 months prior to departure all balances will be due and non-refundable

Cancellation fees will be kept to a minimum. However, in the event of you having to cancel part, or all your arrangements within the following, the below cancellation conditions apply. Airfare cancellation policies are separate and vary from carrier to carrier.

• The initial deposit is non-refundable ($500 per person) after November 1, 2026

• 130 – 61 days prior to departure 50%-75% of total cost land an air will be non-refundable

• 60 – Days prior to departure there will be no refunds

• Once travel has commenced, no refunds will be given. This includes any unused portion of the tour.

• WeTravel Processing fees are non-refundable (Consider Payment by Check to avoid processing fees)

REPLACEMENT PARTICIPANT INFORMATION: If a pre-enrolled participant cannot travel for any reason, a substitute may be sent in his/her place. We must receive the name of the replacement participant at least 15 days before the teams departure. If a replacement cannot be sent the Cancellation and Refund Policy stated above will be applied.

Additional Terms and conditions can be found at the link below.

Airfare cancellation and refund policies vary by airline.

• Pre-Register to secure your roster spot

• Confirmation email will be sent within 7-14 days and once received you will have 48 hours to complete registration and commitment by making your deposit

• $500 deposit is due to confirm and fully refundable until NOVEMBER 1, 2026 (cancel for any reason for full refund, less WeTravel processing fees of 3%)

AIST Staff
Office: +816.866.0632
Email: info@aist.us